FREE RESOURCE / BUDGET PLANNING
HighLevel monthly cost estimator
Bring the subscription, email usage and your phone, AI and add-on budgets into one monthly estimate.
Free and ungated. No email required.
Put the assumptions in one place.
Illustrative defaults help you try the calculator. Replace every usage budget with your own expected total.
Starter includes up to 3 sub-accounts. Your client count exceeds that capacity if each client needs its own sub-account. An agency demo account can also consume a sub-account.
Inputs stay in this page until you leave. No cost inputs are submitted or sent to analytics.
What this estimate includes.
Formula: subscription + billable email estimate + entered phone/SMS, AI and other add-on budgets.
With the example values, the total is $165.38/month, allocated as $55.13 across three clients. These are illustrative budgets, not measured agency usage.
Listed monthly subscriptions are Starter $97, Unlimited $297 and Agency Pro $497. Starter allows 3 sub-accounts; Unlimited and Pro allow unlimited sub-accounts. Check feature fit before using price alone to choose a plan.
The email assumption is $0.675 per 1,000 billable LC Email emails. Phone/SMS costs depend on country, product and billable usage, so this tool asks for a budget instead of applying a universal rate.
Agency AI assistants and sub-account AI agents have different billing. Enter your total AI budget across enabled clients, using the AI option comparison to check the relevant subscription or usage model. The example $25 is a pay-per-use planning budget. Phone charges remain separate.
Annual billing, discounts, implementation work, client resale margins and unentered charges are excluded. Include applicable tax and provider fees in your entered amounts and avoid counting the same charge twice.
Read the plan and cost checklist →Connect the worksheet to your setup.
Use your agreed process to evaluate the platform, costs and configuration that apply to your agency.
Read the related HighLevel guide →Independent affiliate: I may earn a commission if you purchase through this link. The resource remains free.
About this resource
Prepared October 15, 2026 by Kashif Rehman. Original planning examples and test records; no customer results or automatic system verification are claimed.
Product information checked October 28, 2026. Confirm current settings and account-specific terms.